Your Software Spend, Under Control

Are you drowning in software contracts and unused licenses? Managing software vendors can be overwhelmingly complex and time-consuming. With numerous contracts, renewal dates, and varying usage levels, it’s easy to overspend or underutilize your software assets. Without centralized documentation and proactive management, you risk higher costs, inefficiencies, and missed opportunities to optimize your software spend.

At Evale, we transform this chaos into a strategic advantage. Our comprehensive, data-driven approach helps you take control of your software investments and ensure they deliver the results you need.


Centralized Software Documentation

Get a clear view of your entire software landscape with our meticulous documentation process.

  • Single Source of Truth: We document your entire software stack, including contracts, licenses, and expiry dates, providing one accessible location for all vendor information.
  • Custom Tooling: Utilize our proprietary tools to collect feedback and document your tech stack efficiently.
  • Proactive Renewal Management: Never miss a renewal deadline or opportunity to renegotiate terms, preventing unexpected costs and service interruptions.

Data-Driven Contract Optimization

Leverage our expertise to secure the best terms and pricing from your vendors.

  • Expert Negotiations: Our negotiators use industry insights and data to reduce costs and improve contract conditions on your behalf.
  • Benchmark Analysis: Compare your contracts against industry standards to ensure you’re getting the best deal possible.
  • Long-Term Value Focus: Maximize the value of your software investments beyond just price reductions by securing favorable terms that support your business growth.

Intelligent Usage Monitoring

Gain insights into your actual software utilization to eliminate waste and optimize spend.

  • Usage Analysis: Identify underused licenses and overlapping technologies, so you only pay for what you need.
  • Informed Decision-Making: Make data-backed decisions about renewals, cancellations, or scaling based on actual usage patterns.
  • Continuous Optimization: Regularly adjust your software portfolio to align with changing business needs, enhancing efficiency and productivity.

Lifecycle Vendor Support

Receive guidance throughout the entire software lifecycle, from procurement to renewal.

  • Proactive Management: We handle renewals, negotiate improvements, and ensure consistent value from your vendors, allowing you to focus on your core business.
  • Vendor Relationship Management: Maintain positive, productive relationships with your software providers through our expert liaison.
  • Strategic Planning: Align your software investments with your long-term business objectives, ensuring your tech stack supports future growth.

Performance-Driven Vendor Evaluation

Ensure your vendors meet expectations and contractual obligations.

  • Regular Assessments: We collect and analyze user feedback through our custom tools to monitor vendor performance.
  • Performance Metrics: Track vendors against agreed-upon SLAs and KPIs, ensuring they deliver on their promises.
  • Informed Renewal Decisions: Use concrete data to guide decisions about renewing or changing vendors, keeping your vendor portfolio strong and effective.

Additional Value We Provide

  • Minimum 6-Month Engagement: Benefit from our ongoing expertise in vendor negotiations and long-term optimization.
  • Mid-Market Focus: Tailored for mid-market companies and smaller organizations with an annual SaaS spend of over €250,000.
  • Confidentiality Assured: We prioritize your data security, operating under NDAs to protect your sensitive information.
  • Ecosystem Optimization: Identify opportunities to streamline your software ecosystem, including vendor consolidation where appropriate.
  • Integration with Evale Services: Combine our Vendor Management with our Research and Selection services for a comprehensive software strategy.
STATS

The Impact of Effective Vendor Management

Proper vendor management can significantly impact your bottom line and operational efficiency.

40%
of SaaS licenses are still going unused
(Productive)
54%
of businesses want to optimize and find savings in their software spend.
(Flexera)
80%
of Organizations Agree That Inadequate or Outdated Technology Is Holding Back Innovation
(NTT Data, 2024)

Loved by customers

Businesses love how we turn software confusion into clarity. We’re the trusted partner that helps you make smart tech choices, avoid costly mistakes, and see real results in your bottom line.

The SaaS market is a labyrinth. Software is becoming more complex and the market more confusing. Evale’s methodical approach simplifies the selection of software and is also cost effective.
Nils Seebach
CFO Etribes